Research Administrator

The Center for Innovative Public Health Research is seeking a dynamic professional interested in public health research to fill the role of Research Administrator.

About us: The Center for Innovative Public Health Research (CiPHR) has been quietly growing into one of the most innovative and progressive technology-focused organizations in the technology and public health space. We are a non-profit organization that primarily focuses on understanding how technology is affecting the health and well-being of youth, particularly LGBT+ youth, while also identifying ways we can harness the power of technology to promote healthy behaviors for these youth.

Job Description

This position will be responsible for all aspects of center management to ensure the highest quality of research in compliance with all institutional and grant requirements. To do so, this person will be a principal contributor in developing research project requirements and protocols.

The position requires extensive, diverse experience, including direct responsibility for office management, budget, financial, and grant management. 

Specific duties include:


  • Manage timelines and lead the timely processing of progress reports, carryover requests and other documents required by funding organizations.
  • Coordinate Center activities, including being responsible for planning and implementing Center- wide events including funder site visits, Advisory Council meetings, and Center-wide trainings and retreats. Create agendas, handle logistics, & regularly provide follow-up and reminders to maintain the smooth flow of information between stakeholders and to ensure goals are met.
  • Handle logistics and regularly provide follow-up and reminders to maintain the smooth flow of information between stakeholders and to ensure goals are met.
  • Develop and distribute communication plans across Center programs regarding funding, staff issues, policy changes, process, personnel, growth, etc.
  • Investigate and trouble-shoot problems or protocol obstacles.
  • Coordinate staff meetings to monitor study progress.
  • Train staff to perform general administrative duties, including onboarding, research incentive gift card accounts, mileage, and travel arrangements.


  • Supervise and evaluate research study staff, including conducting annual performance reviews.
  • Plan, delegate, train and review work of research staff to ensure grant aims are met.
  • Communicate and enforce best practices in human subjects research.
  • Provide support and input for staffing and organization strategic planning.
  • Attend and contribute to upper-level administrative and research meetings.
  • Oversee the development and the updates of Training and standards of procedures manuals.


  • Assist with grant submissions, including budgeting and methodology
  • Oversee, develop, implement, and monitor research protocols (including clinical trials), policies, and data collection and management procedures and systems.
  • Supervise and provide consultation on human subjects’ applications and submissions;
  • Keep current on IRB regulations and procedures.
  • Work closely with the technology team to develop and oversee best practice documentation and data management systems (including human subjects’ protections; data collection, security, dissemination, and maintenance).
  • Work closely with the President and provide expertise and leadership in research methodology and data management.


  • Prepare, organize, and communicate research results.
  • Responsible for the development, implementation, and maintenance of Center-wide communication tools, including the websites, brochures, project information sheets, fact sheets, newsletters and annual reports.

Professional development

  • Keep current on new research developments and findings to determine applicability to current research.
  • Pursue professional development activities to expand knowledge in Dissemination and Implementation Science methods and maintain currency, including the attendance of webinars, conferences, and literature reviews.

Job Knowledge & Skills, Education, Experience

  • Master’s Degree in a Social Science required.
  • A minimum of 8 years in related behavioral health research experience required, 3 of which need to be at a supervisory level.
  • Strong written and verbal communication skills.
  • Knowledge of research protocols, principles and procedures
  • Knowledge of ethics and regulatory procedures (i.e., informed consent, IRB applications, data safety and monitoring plans) involved with clinical research.
  • Familiarity with human subjects’ research with vulnerable populations
  • Experience with project management support for research teams including creating activity planning and sequencing, setting timelines, scheduling meetings, taking minutes, organizing and storing documents, collecting biosketches, creating tables and graphs, preparing reference lists, and assembling final grant documents.
  • Advanced experience with Microsoft Office programs such as Word, Excel, and Outlook; Experience should include developing and setting-up spreadsheets and databases for reporting and tracking purposes and developing letters and complex correspondence
  • NIH proposal expertise, as well as experience with online research methodologies, including survey and RCT, is preferred

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the degree requirement on a year for year basis.


  • Ability to communicate effectively, both in writing and orally.
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Demonstrated commitment and leadership ability to advance diversity and inclusion.
  • Ability to plan, execute, monitor, and provide quality control for documents and final grant preparation, to ensure deadlines are met.
  • Outstanding organizational skills and the ability to establish priorities and to coordinate multiple highly detailed projects simultaneously.
  • Ability to problem solve, create innovative systems for organizing; and delegating work

The applicant must be local to Orange County and able to work in our San Clemente office Monday-Friday, 40 hours per week. Some nights and weekends, based on study needs, may be requested.

Compensation is dependent upon experience. Salary range; $75,000 – $100,000

CiPHR is an equal opportunity employer. All applicants will be considered for employment without regard to age, race, ethnicity, religion, sex, sexual orientation, gender identity or expression, veteran or disability status. We are committed to fostering a supportive environment for our employees.

Please send both a cover letter & resume to jobs @ to apply to this position.

Job Type: Full-time

COVID-19 considerations:
CiPHR is a 100% vaccinated team. Employees are required to be fully vaccinated for COVID-19 unless they have a medical exemption.